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Administrative Assistant

Primary Role Focus

Provide administrative support to a department and/or Manager. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.  This position reports to the District Coordinator/District Manager.

Key Tasks and Responsibilities

  • Supplying information regarding the organization to the general public, clients and customers
  • Answer telephones and transfer to appropriate staff member
  • Monitor and welcome on site visitors, determine nature of business, and announce visitors to appropriate personnel
  • Create and modify documents using Microsoft Office.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Maintain hard copy and electronic filing system
  • Sign for and distribute UPS/Fed Ex packages, etc.
  • Research, price, and purchase office furniture and supplies
  • Setup and coordinate meetings and conferences
  • Maintain and distribute staff weekly schedules/reports
  • Assist in the office orientation for new employees
  • Retrieve and scan approval on invoices within a certain limit
  • Collect and maintain inventory of office equipment and supplies
  • Support staff in assigned project based work
  • Collect and forward packing slips to account payables
  • Cross check and finalize field tickets, scan and forward to corporate within 24 hours
  • Weekly time entries
  • Other duties as assigned

Position Requirements

Experience and Skills

  • Minimum three (3) years’ experience in general office responsibilities and procedures
  • Knowledge of Microsoft Office and telephone protocol
  • Responsibilities require professional verbal and written communication skills

Education and Training

  • High School Diploma
  • Minimum 3 years of Administrative experience
  • Administrative Certificate a plus

Physical, Business and Safety Requirements

  • Safety Sensitive
    • Subject to pre-employment, post incident, random and reasonable cause drug and alcohol testing
  • Significant use of computer, monitor, keyboard and mouse
  • Sit at a desk for extended periods
  • Some lifting, carrying, pushing and/or pulling


Packers Plus Values

  • Customer intimacy
  • Operational excellence
  • Innovation

Role Competencies

  • Communication
  • Technical Skills
  • Teamwork
  • Flexibility/Adaptability
  • Attention to Detail
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